SharePoint Designer Call HTTP Web Service to create item in other Site (Collection)


Summary: this post is to show how you can use SharePoint Designer (2013) to create an item in another list in another site (collection).

If you have ever tried to support a business process within SharePoint with one of the default workflow functionalities, you probably came to the conclusion that you would need to build everything in the same site as there are no ready-to-use actions in a SharePoint Designer Workflow to create a list item in another site or another site collection. I would like to show how you can support the business better by creating items from one site to another site by using the default SharePoint Designer 2013 Workflow actions. read more…

Hybrid features in SharePoint 2013 and 2016

Summary: This post provides an overview of all hybrid SharePoint features that were released by Microsoft for SharePoint 2013 and SharePoint 2016.

During Ignite 2016 in Atlanta, Microsoft released some really cool hybrid features, that I would like to share some information about. The really cool thing about this is that they are not only available for SharePoint 2016, but Microsoft actually made most of them available in SharePoint 2013. The following table will show the availability per feature, so you know which one is available to your environment.

For more information on any specific hybrid feature, click the feature in the table below.

(1) Breaks ALL existing server-to-server trusts. Provider-hosted add-ins are the most commonly found that use server-to-server trust. Make sure to read this blog post for a solution.
(2) There have been major improvements in the CU’s after the initial August 2015 CU for Cloud Hybrid Search. I advise downloading the last CU that has no regressions.

In the last months I have been actively configuring and testing hybrid capabilities in SharePoint 2013. If you have any questions during configuring hybrid features in SharePoint, make sure to contact me on Twitter for the fastest response! I’ll be glad to help with any question.

Cloud Journaal – aflevering 15

Maarten's Cloud Journaal

Aflevering 15 van mijn Cloud Journaal staat live op YouTube. Deze aflevering komen de volgende onderwerpen aan bod:

– Kopiëren van bestanden van OneDrive for Business naar SharePoint Teamsites (2:34)
– Teamsite integratie met Office 365 Groups (5:18)
– Externe gebruikers in Office 365 Groups (6:52)
– Audit logs in Beveiliging en Compliance Center (12:16)
– Kopiëren en plakken van Office 365 Video link in OneNote (15:34)

Bekijk aflevering 15 hier:

Bron: eekels.net/cloud-journaal-aflevering-15/

SharePoint Wiki: a great way to create and update manuals

When it is necessary to create or update a manual such as an instruction, guideline or tutorial, SharePoint Wiki is a noteworthy consideration. A Wiki can be integrated in a SharePoint Intranet or Teamsite.

SharePoint Wiki include but is not limited to the following advantages:

  • Permission levels can be set per Wiki library, thereby controlling who can edit and who can read;
  • Editors can add, update or delete information instantly and thereby avoiding to download, edit and upload Word- or PDF documents;
  • The search engine enables the user to search for subjects and part of texts;
  • Can be designed to be appealing for users by uploading media such as images;
  • Version history is automatically enabled, making it possible to see changes over time and to see the editor who created the changes (also to recover earlier changes);
  • Easy to link Wiki pages to other pages and thereby also creating one place to manage information;
  • Check-in, Check-out functionality;
  • Can be used on tablets and mobile phones;
  • Creating Wiki templates to create consistent information is possible.

As indicated, a SharePoint Wiki can be utilized for numerous purposes. One example is the creation of a HR handbook:

Example HR handbook

Company X is a large multinational. HR guidelines are placed in a 100+ pages HR handbook. Employees find it difficult to find the right information on the right page. Cross references are placed on so many pages that employees keep going back and forth through these pages. The HR department is constantly being called for information request that is also in the handbook but difficult to find. Also, each time when updates/revisions are necessary, the HR department needs to upload a whole new version of the handbook and keep an elaborate administration of versions and changes. This consumes both time and resources.

HR decides to put the handbook in a Wiki so that information is easily findable through the search function and via clickable links. Cross references are being made by a page link, making scrolling through pages and even chapters obsolete. When HR needs to update a page, they update the page directly and version history is automatically stored.

Steps to create a Wiki

1. To create a Wiki, add an app via site settings.


2. Search for ‘Wiki’, click on ‘Wiki page library’ and name the Wiki.


3. Open the Wiki Page Library if the Wiki library is not already opened.

4. Click ‘Edit Page’ and create a new page. To create a new page, type the name of the page surrounded by double square brackets [[Page Name]]. For example, to add a Wiki page named ‘Wikiblog’ type [[Wikiblog]].


Edit Page


Create a new page by using brackets


Click ‘Create’ to confirm.

*Please note that the title of the first page in the Wiki Page Library is ‘Home’. In many cases it is more fitting to create a new homepage with another name such as ‘HR handbook’ or in this case ‘Wikiblog’.

5. When the page is created, the lay-out can be changed, media and webparts can be inserted and links to other Wiki pages can be made. See the headers ‘Format text’ and ‘Insert’ for these functionalities.


6. Click ‘Check in’ (next to edit, see step 4) to view and use the Wiki.


When the Wiki is finished it can be linked to the desired location.

Cloud Journaal – aflevering 14

Maarten's Cloud Journaal

Tijd voor een nieuwe aflevering van mijn Cloud Journaal. Aflevering 14 is te vinden op YouTube, met deze keer de volgende onderwerpen:

– Nieuwe contactpersoon opties en weergaven in Outlook on the web (2:25)
– Fonetisch zoeken naar Personen (4:36)
– Nieuwe Personen pagina (5:53)
– Nieuwe rapportages voor SharePoint, OneDrive for Business en Exchange gebruik (7:22)
– Koppeling ophalen in SharePoint en OneDrive for Business (10:20)
– Profielfoto synchronisatie Yammer en alles markeren als gelezen in Yammer (12:23)
– Visio Online (14:14)

Bekijk aflevering 14:

Bron: eekels.net/cloud-journaal-aflevering-14/

Aan de slag met Microsoft Flow

In navolging van mijn collega Jeroen Trommel over PowerApps, gaat deze blog over wederom over een nieuw product van Microsoft. Hoewel Microsoft Flow officieel nog in Preview is, ga ik in deze blog een korte introductie van deze nieuwe dienst geven.

Wat is Microsoft Flow?

Wie bekend is met Microsoft SharePoint, kent wellicht ook de SharePoint workflows. SharePoint workflows maakt het mogelijk om zonder code diverse toepassingslogica in SharePoint te integreren. SharePoint beschikt “out of the box” over enkele standaard workflows zoals de “goedkeurings- workflows”. In een SharePoint workflow staat een document of een lijst-item in SharePoint centraal. Met de komst van Microsoft Flow staat een item of document in SharePoint niet meer centraal. De eigenlijke “trigger” voor het starten van een flow kan nu zelfs buiten SharePoint plaatsvinden. read more…

SharePoint changes standaardiseren

Al enige tijd liepen we binnen ons team bij de klant te brainstormen hoe we onze workload goed in kaart konden brengen. Naast de vragen die de business stelt en de trainingen die we geven zijn we verder veel bezig om bestaande SharePoint sites te herbouwen of aan te vullen of hele nieuwe sites op te bouwen. Hier was nog geen proces voor uitgewerkt. read more…

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